Team Assistant


Does this describe you?

As Team Assistant on a high performing agent team, focused on the luxury market space, you will provide administrative, operational and marketing support to the principal agents and team. You will be tasked with following operational systems, implementing administrative processes, and managing end to end business operations, overseeing all core social, marketing and real estate activities. You are highly presentable, often being the first point of contact for existing and prospective clients, outside vendors, and the real estate community. 

Focused, energetic and driven, you are hungry to achieve your professional goals, all in the name of supporting and driving your team to success. Being organized and having meticulous attention to detail is what you do best - you must be able to pivot between competing priorities and constantly think of ways to streamline the workflow and efficiencies of the team. Technologically savvy, you have a strong creative eye, creating innovative social content and progressive marketing campaigns for the principals and team. 

In this Role You Will:

  • Implement operational improvements, working with team to locate and execute best practices in structuring an efficient work flow

  • Work closely and effectively with the principal agent(s) to keep him/her well informed of upcoming commitments and responsibilities and follow up as necessary

  • Maintain and manage drives, calendars, contacts, listings, social networks, and website

  • Manage external requests and retrieve messages on behalf of the team, providing effective communication to both parties as appropriate

  • Work closely and effectively with the agent to keep them well informed of upcoming commitments and responsibilities and follow up as necessary

  • Manage external requests and retrieve messages on behalf of the team lead, providing effective communication to both parties as appropriate

  • Coordinate calendars and schedule relevant meetings and travel arrangements

  • Assist with other related clerical duties as required by the team

  • Assist with ad-hoc projects depending on the needs of the office

  • CRM management

  • Email marketing

  • Mail marketing

  • Social media management

  • Complete Real Estate activities as required such as Board Packages, listings and CRM management

What We're Looking For:

  • 1 year+ administrative / marketing support experience

  • B.A / B.S degree or equivalent experience

  • Proficiency with Google suite of products (docs, sheets, slides)

  • CRM ( Bomb Bomb or similar tools) experience is a plus

  • Strong technological aptitude

  • Fast learner and growth orientated

  • Strong written and oral communication

  • Excellent organizational and time management skills

  • Strong interpersonal skills and ability to multitask in a fast paced environment

  • Pleasant and professional demeanor at all times with great attention to detail

  • Expectation of confidentiality on all business matters

  • Ability to put a board package together

  • Great ability to focus

  • Concerned about doing things the right way

  • Calm under pressure

  • Learning based and feedback driven

  • Proven ability to succeed

  • CA Real estate license required

Must be familiar with contracts, escrow, computer proficient (Mac and PC), willing to learn, communicative, detail-oriented, thorough, well-spoken, well-written, friendly, positive, independent, self-starter, and focused. 

Must have the right attitude/positive attitude, strong work ethic, integrity/values, punctuality, adaptable, and be a self-starter. Must be a team player, as well as be someone who can work well under pressure and switch from task to task quickly with ease. 

In the fast-pace world of LA real estate, we want someone who comes into work everyday on time, with a smile, and ready to work hard. We want someone who understands that, while we love what we do and take it very seriously, we keep everything in perspective. 

This is a salaried position, uncapped bonuses are possible.  Three month trial period, 2-year commitment in this position. 

If this position describes you, please use this link once completed, attach the DISC scores, along with your cover letter and resume and a 1 minute video explaining who you are and why you’re a good fit to the Shelton Wilder Group.  Email to:

Interviews will take place the July 31 to August 9, with position start date to be either August 12 or August 26.